Landlord Compliance Calendar 2026: Deadlines Across Your Portfolio

IntroductionCopy link

Most landlord "compliance calendars" fail for a simple reason: they treat every obligation as an annual event on 1 January. In reality, gas safety certificates expire twelve months from the last check — not on 1 April. EICR cycles run five years from the report date. MTD quarters follow tax year boundaries. And each tenancy carries its own notice windows, deposit deadlines and information-sheet service dates.

If you manage more than one property, misaligned dates are normal. The risk is relying on memory, a single phone reminder, or a spreadsheet row that nobody updates when a tenancy renews.

This guide maps what belongs on a 2026 compliance calendar, how to structure it per property, and when to move from spreadsheets to a workspace that alerts you before windows close. Always confirm current rules on GOV.UK and with qualified advisers for tax and legal interpretation.

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Why one calendar is not enoughCopy link

A portfolio-level view is useful for overview — "what is due this month across all lets?" But the underlying data must be per property and often per tenancy.

LandoraHub tracks deadlines per property and tenancy so alerts fire on the actual expiry or statutory date — not a generic annual ping.

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Certificate renewals per propertyCopy link

For each property, record:

• Gas safety (CP12): expiry date of current certificate; book renewal before expiry, not on the day
• EICR: report date and recommended next inspection; renew at tenancy change if the report is old or conditions changed
• EPC: rating, report date, and whether MEES rules affect reletting
• Legionella / other licence conditions: if your local HMO or selective licence adds extra checks, add those dates explicitly

Set reminders at 90, 30 and 7 days before expiry for safety certificates. Councils and insurers ask for current documents — expired gas safety in particular creates immediate enforcement exposure.

See our full gas, EICR and EPC guide for renewal workflows and proof-of-service records.

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Statutory tenancy deadlinesCopy link

Calendar entries should follow each active tenancy, not just the building:

• Tenancy start and end (or periodic review points)
• Deposit received date → 30-day protection and prescribed information deadlines
• Rent review dates and notice periods under the current agreement
• Service dates for required documents (e.g. How to Rent, information sheet under the Renters' Rights Act)
• Break clauses and renewal decision points

When a tenancy rolls periodic or renews, update the calendar the same day. Stale tenancy dates cause more missed notices than forgotten certificates.

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MTD quarterly windowsCopy link

Making Tax Digital for landlords follows tax year quarters, not calendar months. For 2026/27 planning, map:

• Digital record-keeping from the obligation start date for your income band
• Quarterly submission windows (due dates typically one month after each quarter ends — verify on GOV.UK for your mandate)
• Annual reconciliation and payment on account dates if applicable

MTD belongs on the same dashboard as operational deadlines, but use separate views — mixing "gas safety due Tuesday" with "Q2 MTD submission" in one undifferentiated list creates alert fatigue.

Our MTD for landlords guide covers record types and quarterly preparation.

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Renters' Rights Act datesCopy link

The Renters' Rights Act introduced fixed transition dates that apply portfolio-wide, not per certificate cycle:

• Framework in force from 1 May 2026 for tenancies in scope
• Key document service deadlines (including the official information sheet by 31 May 2026 for qualifying tenants)
• Abolition of Section 21 for new possession routes — possession evidence must follow Section 8 grounds

Add these as immovable calendar events with a checklist of affected tenancies. One missed service on a single let can trigger penalties while the rest of the portfolio is compliant.

Read the full Renters' Rights Act landlord checklist for service evidence and fine risk.

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Building a portfolio calendarCopy link

Small portfolio (1–3 properties): A spreadsheet with one row per property and columns for gas, EICR, EPC, tenancy start, deposit date and tax quarter notes can work if you update it weekly.

Growing portfolio (4+): Spreadsheets break when tenancies churn, certificates renew on different days, and you add HMO licensing. Move to:

1. A property register — address, licence type, certificate IDs and expiry dates
2. A tenancy register — tenant, dates, documents served, deposit scheme reference
3. Automated reminders — 90/30/7-day alerts per expiry type
4. Export packs — PDF or CSV of upcoming deadlines for your accountant or insurer

Schedule a monthly compliance review (30 minutes): scan the next 60 days, confirm bookings for gas and electrical work, and clear overdue document tasks.

💡 Stop chasing dates in five tabs LandoraHub surfaces certificate and tenancy deadlines in one workspace — with free tools for calculators and checks before you register. Start free →

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